Terms of entry

Organising an event requires a considerable amount of forward planning, time, risk and expense. Approximately 9 – 12 months prior to our events taking place, work begins and costs are incurred. These include administrative, insurance, advertising, marketing, equipment, website and staff costs. As an event draws nearer, we continue to incur costs, many in relation to the number of entrants in the event. The following ‘Terms & Conditions’ are set in place to ensure that we provide athletes with safe and enjoyable events throughout the year.

1. Conditions of Entry:

By entering a PMA Racing event (either online or postal) applicants agree to abide by our terms and conditions as outlined below.

2. Confirmation of Entry:

Cashing of an applicant’s cheque or satisfactory completion of a transaction through the applicable online payment system confirms the applicants place in the race for which they have applied.  Discounted codes are used on the net price of the race (excluding BTF Day Licence costs and online booking fee) and only one discount code can be used per entry.

3. Competitor Withdrawal:

We endeavour to make sure we provide you with the event that you have entered. If for any reason we have to cancel (not including alterations) an event , we will give you a full refund. As with other events (sports, cinema, theatre, concerts, etc), if after paying for them you have to withdraw, you will not receive a refund, regardless of the reason (injury, pregnancy, holiday, business, work, etc). However, if you do need to withdraw from any of our events, we are prepared to honour you entry into an alternative event at no extra charge or an entry into the following year’s event (valid for 12 months), provided we are notified 3 weeks before the event. Should you withdraw more than 4 weeks prior to the event we will pay a full refund less a £20 administration fee.

4. Transfer of Entry:

We do not allow applicants permitted to transfer their entry to another individual otherwise race insurances will be invalidated. However a race transfer can take place with a completed ‘downloadable’ application form completed by the transferee with a £20 administration fee upto 2 weeks prior to the race taking place.

5. Event Changes:

PMA Racing have the right to change any event for the reason of safety without prior notice. This includes alterations to the event to include fewer disciplines whether decided by the British Triathlon Federation referee or by PMA Racing. Please understand that this would be for your safety. In the event of this a refund is not available.

6. Event Cancellation:

If for reasons beyond the control of PMA Racing, including an ‘act of God’ due to unforeseen, naturally occurring events that were unavoidable, the race, which applicants have entered is cancelled or postponed, PMA Racing will issue a full Race Credit to the value of the original entry fee or transfer the applicants entry to another race where requested. Alternatively if a race is cancelled by PMA Racing which applicants have entered is cancelled for any other reason, PMA Racing will offer a full refund.

7. Race Information:

All information relating to all PMA Racing will be published on www.pma-racing.co.uk 10-14 days prior to the race taking place. Any foreseen alterations to the course or event will also be published on the website as will individual start times. It is the responsibility of all competitors to ensure they are aware of all information relating to the event.

8. Registration:

Details of race registration times relating to specific events will be posted on confirmed race information details. All athletes are required to attend registration within the times specified. Applicants who do not attend registration within these times will not be allowed to race and will lose their rights to a place in that race/event. It is the responsibility of competitors to ensure they have accessed the relevant information relating to registration at their event. Someone else can register on behalf of the applicant provided written authorisation is provided along with a relevant British Triathlon Federation (BTF) licence. If a reduced entry fee is paid on the assumption of a valid BTF race licence then this will be verified at registration and if for some reason that this is not valid or the licence has not been presented then the relevant day licence must be purchased.

9. Prizes:

Any individual who has won a prize at a PMA Racing event must either:
Collect the prize at the presentation
Arrange for the prize to be collected
Make arrangements with the Race Director to receive the prize post-race day prior to the presentation.
If the winner of a prize does not do one of the above, then that individual will forego the right to the prize and the prize will not be awarded to him / her.

10. Completion of Entry Form:

Please ensure you take the time to fill in entry forms as clearly as possible. Any changes must be notified in writing to events@pma-racing.co.uk at least 4 days before the actual event.

11. Photography:

The promoters maintain the right to use images and photographs taken by their contracted photographers and employees at the event without informing of or recompense to event participants. These images can be used for promotional purposes as undertaken by the promoters and their partners, which will cover a range of possible uses including advertising press and media, printed information items, editorial coverage and any other promotion directly related to the promoters or their sponsors.

12. Right of Refusal of entry:

PMA Racing maintain the right to refuse or revoke entry to any applicant, where they believe that accepting the entry could prejudice the event, PMA Racing, PMA Racing sponsors, associates or staff. This right of refusal extends to include applications where acceptance is considered by the promoters to be likely to infringe upon the enjoyment of any persons connected with the event, including staff, marshals, volunteers & other competitors

13. Marshalls:

Organising a multisport event requires a significant number of volunteers from course set up, break down, course marshall to many more tasks and without the support of volunteers the races would not go ahead to the high standard we expect. If you would like to get involved in return for a free race entry to another of our events – contact us at events@pma-racing.co.uk or Tel – 07585380215

14. Covid

As this is unprecedented and things are changing as more information is available, we reserve the right to alter the event at short notice to ensure the safety of all competitors